Springport Township Board Minutes
March 9th, 2009
The regular meeting of the Springport Township Board was called to order at 7:40 pm by Treasurer Tom Betz at the Springport Township Hall. Members present were J. Sebastian, J. Mitchell and T. Betz. Absent G. Lincoln and D. Keeler. Deputy Clerk R. Wilson and Deputy Supervisor J. Wardius were also present. There were 6 visitors.
County Commissioner Cliff Herl reported that the Health Care for the County has been adopted. Also the G.I.S. is up and running with 911. There is a split jurisdiction on the animal shelter. The address ordinance is being reworded. The County is looking to combine all parks. Work is being done at the fairgrounds. The runway is up and working at the Airport. The C.A.A. is getting money from the stimulus package. Anyone that needs weatherization should call the C.A.A. at 784-4800. The C.A.A. is also looking for contractors to do the work.
Public Comment:
Jeff Erickson wanted to let the board know he was contacted by AMA about holding races on his property on M-99. It would be 4-6 races a summer. He didn’t know what he needed to do in order to do this. Jim Wardius spoke in regards to zoning issues. The racing would be done at 6:00 stated Erickson. Dust and noise have been a problem in the past. The Planning Commission meets in April and will discuss at their meeting.
Motion by J. Sebastian and supported by J. Mitchell to approve the minutes with the noted corrections. Motion carried.
The Board paused for a short break.
Motion by J. Sebastian and supported by J. Mitchell to accept and file the Treasurers report with $32,744.22 in the savings and $72,594.94 in the checking. Motion carried.
Motion by J. Mitchell and supported by J. Sebastian to pay the following post audit bills:
Township: $247.18
Consumers Energy Electricity $ 66.20
SEMCO Gas 180.98
Police: $2614.54
Tom Molton Payroll 1011.23
Blair Kacos Payroll 363.06
Corey Fuller Payroll 132.75
Mike Speese Payroll 1107.50
J. Sebastian questioned the Otter Creek bill. Betz explained it was the at large portion.
J. Mitchell questioned the Supervisor pay and if he was paid for every meeting he attends. Wilson explained the salary and that Land Splits are $25 for each split. The Township Board members that are on the Fire Board are paid $40 for each meeting. T. Betz asked Wilson if the Supervisor pay was based on the $6500. Wilson stated it was not. Wilson figured the pay based on $6000. Wilson will figure the difference and issue another check.
Motion by J. Sebastian and supported by J. Mitchell to approve the Township bills in the amount of $30,580.11. Motion carried.
Springport Township Fire Loan to Fire 4000.00
JoAnn Underhill Hall Maintenance 310.00
White and Hotchkiss Legal Fees 187.50
Springport Signal Publications 63.00
Jackson County Treasurer Otter Creek Drain 1149.66
ICC Membership Dues 100.00
Wolverine State Appraisals Assessing 900.00
Kyt Hoover Office Supplies 44.51
Tom Betz Supplies/Postage/Mileage 249.88
Budds Contracting Furnace 2600.00
Village of Springport Water/Sewer 49.15
Springport Telephone Phone/Internet 86.59
Rodney Thurow Phone 50.00
Rebecca Wilson Office Supplies 218.08
David Brown Planning Commission 221.64
Rebecca Losey Deputy Treasurer 638.00
Loren Cowles Planning Commission 193.93
Thomas Betz Treasurer 10301.19
Sherri Rybicki Board of Review 176.00
Rodney Thurow Board of Review/Permits 506.88
James Wardius Planning Commission/Splits 3084.40
Dennis Hasenick Board of Review 369.40
Kyt Hoover Splits 23.09
James Bradford Planning Commission 92.40
Ken Swift Inspector 39.60
Jeff Mitchell Trustee 374.00
Jason Sebastian Trustee/Planning Commission 435.60
Don Cockroft Planning Commission 32.32
Butch Lincoln Supervisor/Splits 1928.69
Dena Keeler Clerk 1597.05
Rebecca Wilson Deputy Clerk 557.55
Wilson stated that she has not cut Mike’s retirement check. She is waiting to see where we are going to set up the account.
J. Sebastian asked about a third phone bill (UCN). Wilson stated that was long distance only and was high due to not being paid last month. J. Sebastain also asked about the cell phone and how many phones we have. Wilson stated there is only one cell phone as this time.
J. Mitchell inquired about the repayment to General Fund. He didn’t think the money was a loan. T. Betz stated the General Fund paid $11,600 to the Police. The other was a loan.
T. Betz stated the loan for car #2 is going to be carried to January 2010.
Motion by J. Sebastian and supported by J. Mitchell to approve the Police bills in the amount of $48,559.80. Motion carried
Springport Township Repayment of Loans 34000.00
Homestead Savings 941 Taxes 1823.68
State of Michigan State Taxes 301.36
Office Depot Office Supplies 80.15
Scantron Corp. Office Supplies 62.60
Blue Cross and Blue Shield Health Insurance 1060.24
Springport Telephone Phone/Fax/Internet 111.59
Nextel Cell Phone 122.02
UCN Phone 26.34
Avery Oil and Propane Car Fuel 471.48
Oil Zone Car Repair 5.00
Albion Motors Keys for cars 23.94
Farm Bureau Membership Dues 50.00
Homestead Savings Car #3 7500.00
Tom Betz Titles for car 30.00
Advanced Wireless Moving Equipment from cars 1272.73
Dena Keeler Administration 320.21
Mike’s Retirement 1298.46
Motion by J. Sebastian and supported by J. Mitchell to approve the Fire bills in the amount of $21,830.60. Motion carried.
Springport/Clarence Fire Board Quarterly Payment 21,725.00
Jason Sebastian Fire Board 70.40
Gaylord Lincoln Fire Board 35.20
There was no Police report.
The Police Committee meeting is March 26th. Rybicki painted the 2nd car like the first. The titles for the car have cleared.
There was no Planning Commission meeting.
J. Sebastian reported on the Fire Board. The budget was approved and it was Ok’ed to buy a defibulater. The $1.00 an hour raise was also approved. The raise has to come from the contingency money. J. Sebastian stated that if Springport had to pay for the raise it would not be approved. Betz requested that the Fire Department purchase a carbon monoxide detector.
Bill Russell reported on the Horse Park committee. There was a meeting in Lansing. They are pleased we are turning in a proposal. There is a public meeting on the 19th of March at the Township Hall. They are looking for 600-1000 acres of land. Jerry Riske spoke to Clarence Township about the Horse Park and they are in support of it.
The Street Naming was tabled to the next meeting.
The Planning Commission is working on the permit process. J. Wardius stated they are also working on the Master Plan. T. Betz spoke to Rod there was discussion between them about changing the permit fees due to the new inspectors we have and their rates. The Board needs to look at this and see if it needs to be changed.
The amending of the General Fund Budget was tabled to a special meeting.
There was discussion on amending the Fire Budget. Motion by J. Mitchell and supported by J. Sebastian to increase operating transfers by $6000 from the General Fund and to increase the fire runs to $6900. Wilson stated we would be out of balance. Motion amended to use $960 from appropriated fund balance. Motion carried.
Resolution 5-09 Certified Deposit Resolution offered by J. Mitchell and supported by J. Sebastian. Roll call: aye; J. Mitchell, T. Betz, J. Sebastian. Absent G. Lincoln, D. Keeler. The Treasurer declared the Resolution adopted.
Resolution 6-09 Resolution to set Trustee Per Diem Pay offered by J. Mitchell and supported by J. Sebastian. Roll call: aye; T. Betz, J. Sebastian, J. Mitchell. Absent G. Lincoln, D. Keeler. The Treasurer
J. Sebastian will assume the chair. T. Betz suggested we set the pay at $8500. It is comparable to Hamlin Township; the Supervisor there is in the office one day a week. He did state that J. Wardius has stopped by the office and taken care of the mail and answered phone calls in G. Lincoln’s absence. T. Betz also stated that G. Lincoln has been in the office several times since his term started. T. Betz will assume the chair again.
Resolution 7-09 Resolution to set Supervisors Salary at $8500 offered by J. Mitchell and supported by J. Sebastian. Roll call: aye; J. Sebastian, J. Mitchell, T. Betz. Absent G. Lincoln, D. Keeler. The Treasurer declared the Resolution adopted.
Resolution 8-09 Resolution to set Treasurers Salary at $13000 offered by J. Mitchell and supported by J. Sebastian. Roll call: aye; J. Mitchell, T. Betz, J. Sebastian. Absent G. Lincoln, D. Keeler. The Treasurer declared the Resolution adopted.
Resolution 9-09 Resolution to set Clerk’s Salary at $16,500 offered by J. Mitchell and supported by J. Sebastian. Roll call: aye; T. Betz, J. Sebastian, J. Mitchell. Absent G. Lincoln, D. Keeler. The Treasurer declared the Resolution adopted.
Resolution 10-09 Resolution General Fund Depositor offered by J. Mitchell and supported by J. Sebastian. Roll call: aye; J. Sebastian, J. Mitchell, T. Betz. Absent G. Lincoln, D. Keeler. The Treasurer declared the Resolution adopted.
Resolution 11-09 Resolution General Appropriations Act offered by J. Mitchell and supported by J.Sebastian. Roll call: aye; J. Mitchell, T. Betz, J. Sebastian. Absent G. Lincoln, D. Keeler. The Treasurer declared the Resolution adopted.
T. Betz explained about the cost to mail small tax bills. There are 6 parcels in the Township. The total cost would be $34.36. T. Betz checked with the County and stated we can choose to not assess the small totals.
Resolution 12-09 Resolution Cost of Processing Small Tax Bills offered by J. Mitchell and supported by J. Sebastian. Roll call: aye; T. Betz, J. Sebastian, J. Mitchell. Absent G. Lincoln, D. Keeler. The Treasurer declared the Resolution adopted.
Motion by J. Sebastian and supported by J. Mitchell to accept the bids of Joann Underhill and Francis Artz of $3500 a piece. Discussion followed. Motion carried.
R. Wilson stated that there is a troop in Eaton Rapids that would like to plant 25-50 trees in the Cemetery. Discussion followed. There is concern about the over the year maintenance and possible damage to the headstones. Motion by J. Sebastian and supported by J. Mitchell to table until we can find an alternate place for them to plant. Motion carried.
R. Wilson asked the board about Springcom savings. It requires a 1 year contract. Motion by J. Mitchell and supported by J. Sebastian to contact the phone company to get the savings. Motion carried.
J. Sebastian gave the board a flyer on a book signing/meet and greet if anyone is interested.
Motion by J. Sebastian and supported by J. Mitchell to adjourn the meeting. Motion carried. Meeting adjourned at 9:20 pm.
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Rebecca L. Wilson, Deputy Clerk |